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Stock Item

Stock item is a product model shared across all the stocks of a company. You can view the list of stock items by clicking Stock and selecting Stock Items in the Back Office menu.

Stock Items view

You can narrow down the list by entering a search term in the Search… field, or by filtering the view: Select the Selling item not created and/or Categories filter from the Filters drop-down menu. If you selected Categories, select also the category type(s) and categories you want to be displayed. Click then Apply Filters. The view is updated accordingly.

Selecting the filters in Stock Item view

To view details of a stock item, click one of the rows.

Stock item details

Stock item characteristics are described below.

Basic Information

  • SKU

  • Name

  • Manufacturer product ID (optional)

Categories

Category type and category information of the stock item.

To add additional categories for a stock item, click + Add new category, and the select the Category Type and Category from the drop-down menus.

Category information of a Stock Item

Packages

Stock items can be stored in various packages containing several stock items. Each package has its own GTIN code.

If the stock item information has been enriched using Synkka service of GS1, the Packages information cannot be modified here.

To add packages for a stock item, click +Add package and enter the following information:

  • Unit Code: A short code you can freely define. It will be displayed in the Back Office in multiple views.

  • Conversion Rate: The amount of Base Units in the package. For example: A six pack of beverage has conversion rate of 6.

Packages details of a stock item

Purchase Price

Use these settings to define the purchase price and VAT rate of a stock item. The price/unit is calculated automatically.

Purchase price settings

If you change the purchase price, you can update the purchase price in all stocks by clicking the Apply changes to all stocks switch to ON position; a confirmation window is displayed.

Click Apply and then save your changes to update the purchase price in all stocks.

Display Unit

Display Unit is used for displaying stock item's quantities in different views of the Back Office, as well as in Excel exports. It is essentially the company's desired unit for tracking the stock for an item.

Base Unit

Measurement, measurement unit and/or capacity of the stock item, defined in the product information of the stock item.

If the product is enriched with GS1 data, Capacity cannot be changed in the Back Office.

Changing the base unit details is also not allowed, if a stock item has selling items and/or ingredients. To change the base unit details in these cases, see Changing the Base Unit Details of a Stock Item.

Capacity describes stock item's net content in Solteq Commerce Cloud, for items that can be measured in pieces. For example, the capacity of a can of beverage would be 0,33l (per piece).

For GS1-based stock items, capacity is standardized to kilograms and litres, so that if capacity is selected as display unit, then the capacity is displayed in litres (for example) instead of millilitres. Litres is likely a more suitable unit for tracking the stock than millilitres.

In general, for GS1 based products, capacity is received from GS1’s net content field. As an exception, if GS1 net content is provided in pieces or portions, or if net content is not provided by GS1, net weight is used as capacity unit instead.

Supplier Data

Supplier’s Global Location Number (GLN) and name.

Stock

Stock information of the item:

  • Stocks where the item is stored

  • Quantity in the stock

  • Stock value

  • Last order date and time

  • Last sale date and time

  • Expected quantity (from a purchase order)

Selling Items

You can create catalog items (stock products and ingredients) from stock items by clicking +Create Selling Item or +Create New Ingredient, and entering the following information:

  • Name of the selling item

  • Category: Select a category for the selling item

  • Unit: Select the unit for the selling item.

  • Unit multiplier (only for products)

  • Price (only for products)

Selling items details of a stock item

Margin will be calculated automatically, based on price of the selling item and purchase price of the stock item.

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